An App to run my business..... be careful what you wish for!

As another new year begins it's about that time we all start to look at how we can make this year a better year, how we can cut down on the beers (actually let's leave that one to next year), how we could be a better parent, friend, partner..... those New Year's resolutions just seem to come around faster and faster.

But the biggie for all of us business owners is 'How do we get more of our precious time back this year?"

And so it begins, the seemingly never ending search for the perfect program or App that will run our business and give us back our lives.  There are just so many out there so where do you start? Well naturally you've heard from someone else in your industry that "so and so app" is working really well for them - so you give it a go.  

Well you try, but it sucks because now you've got to try and work out how it works - as if you want to learn something else.  And so it goes....  

Every trial of a program or App seems to suck you dry just that little bit more - some are just so hard and packed full of features that you'd never use, and some are so full of 'bugs/issues' that there's no way you'd sign up for them.  On the search goes......

But wait you've found one, it ticks most of your boxes and best of all it links to your accounting program!  Wow - your bookkeeper/wife/girlfriend is just going to love you now - you've managed to cut down on half of their workload because this fantastic new program/app automatically sends all of your invoices and sales straight into XERO or MYOB or whichever 'cloud accounting program' you're using.....  This is gold RIGHT?

Maybe.  And it's a BIG MAYBE!!! This one fantastic piece of automation will depend on one thing - are you the only person doing invoices or do you have multiple staff out in the field doing invoices as well?

You see, if it's just you - you're pretty confident that when you create an invoice it's 100% right.  And that's great - it pushes through to your accounts package in the same way, ie 100% right.  BUT..... if you have staff doing up invoices and they're not so great on getting them correct EVERY single time, then you may end up with bigger problems.... and that love you were feeling from said bookkeeper/wife/girlfriend is fast turning into something else when they start tearing out their hair because nothing matches up!!!  

You see one of the biggest problems with many of the 'plumbing' programs/apps out there is that instead of pushing your invoices through into your accounting package as a 'DRAFT', they get pushed through as an 'APPROVED' invoice..... and this my friends is DANGEROUS and possibly very time consuming sorting out the mess it leaves. If one of your plumbers doubles up on an invoice in this fantastic App - both will end up in your accounts package.... and you end up with one big mess to sort out inside your accounting package which could potentially land you in trouble with the Tax Department as well.......

So the next time you're searching for that App - have a look to see how it connects to your accounting package......

In the meantime stay tuned as I'll start doing up some reviews for you on popular plumbing programs.  It's definitely the year for change!